Nepali Passport Renewal Application Form: A Comprehensive Guide (Updated December 26, 2025)
Navigating the Nepali passport renewal process requires careful attention to detail, especially regarding online pre-enrollment and document submission.
This guide provides a detailed overview, updated as of today, December 26, 2025,
to assist applicants in successfully renewing their passports, whether within Nepal or abroad.
Understanding Passport Validity and Requirements
Nepali Ordinary Passports are issued with varying validity periods dependent on the applicant’s age. For adult citizens, generally those aged 16 and above, the standard passport validity is 10 years. However, it’s crucial to understand that applicants without a Nepali Citizenship Certificate, but aged 16 or older, may only be eligible for a one-time renewal with a reduced validity of just two years from the date of issuance.
For minors, defined as individuals under the age of 10, the passport validity is limited to 5 years. Regardless of age, it’s essential to initiate the renewal process well before the current passport expires to avoid travel disruptions. The Consulate General of Nepal in New York, and other missions, emphasize the importance of a valid passport for international travel. Understanding these requirements is the first step towards a smooth renewal experience.
Furthermore, the application process itself requires specific documentation, including the existing passport and, typically, a Nepali Citizenship Certificate.
Eligibility for Renewal
Generally, any Nepali citizen holding a previously issued Nepali passport is eligible to apply for a renewal. However, specific circumstances can affect eligibility. A key factor is possession of a valid Nepali Citizenship Certificate. While not always mandatory, its absence significantly impacts renewal terms, particularly for applicants 16 years and older.
Those without a Citizenship Certificate may be granted a one-time renewal, but with a limited passport validity of only two years. After this single renewal, obtaining a subsequent passport necessitates presenting the Citizenship Certificate. Applicants applying through a Nepali Embassy or Consulate abroad must adhere to the specific regulations of that mission.
It’s important to note that the renewal of a passport from the Embassy is not possible without obtaining the Nepali Citizenship Certificate after the initial, limited renewal. Lost or damaged passports also require specific procedures, impacting eligibility and documentation requirements.
Nepali Citizenship Certificate Requirement
The Nepali Citizenship Certificate is a crucial document for passport renewal, though its necessity varies based on applicant age and renewal history. For applicants 16 years and above, possessing a valid Citizenship Certificate generally ensures a standard passport validity period. However, a temporary provision allows for a one-time renewal without it.
For first-time issuance (new passports), uploading a clear front and back scan of the Citizenship Certificate is mandatory during the online pre-enrollment process. For renewals, both the Citizenship Certificate (front and back) and the existing passport (front and back) must be uploaded. This requirement underscores the certificate’s importance.
Without the certificate, applicants over 16 can receive a renewal, but the new passport’s validity is restricted to just two years; Subsequent renewals will absolutely require the Citizenship Certificate. The Consulate General of Nepal in New York emphasizes this, highlighting the certificate as essential for continued passport access.
Passport Validity Periods
Nepali Ordinary Passports are issued with varying validity durations, primarily dependent on the applicant’s age at the time of issuance. Understanding these periods is vital for planning renewals and avoiding travel disruptions.
For adult applicants, generally those 16 years and older, the standard validity period for a Nepali passport is 10 years. This allows for extended travel without frequent renewal requirements. However, as noted, a one-time renewal without a Citizenship Certificate results in a reduced validity period.
Validity for minors – individuals under the age of 10 – is limited to 5 years. This shorter duration reflects the rapid changes in appearance during childhood, necessitating more frequent passport updates. It’s crucial to initiate the renewal process well in advance of the expiration date to ensure uninterrupted travel plans. The Consulate does not offer extensions.
Standard Validity (Adults)
For Nepali citizens aged 16 years and above, a newly issued or renewed ordinary passport typically boasts a standard validity period of 10 years. This extended timeframe provides considerable convenience for frequent travelers, minimizing the need for frequent renewal applications and associated processing times.
However, it’s important to note a specific exception: applicants 16 years or older who are currently unable to provide their Nepali Citizenship Certificate may be granted a one-time passport renewal. In such cases, the renewed passport’s validity is limited to just two years from the date of issuance.
This reduced validity underscores the importance of obtaining a Citizenship Certificate as soon as possible to ensure eligibility for the standard 10-year validity upon subsequent renewals. Maintaining a valid passport is crucial for international travel, and proactive planning is highly recommended.
Validity for Minors
Nepali passports issued to minors – individuals under the age of 10 – have a distinctly shorter validity period compared to those granted to adults. A new or renewed passport for a minor is valid for a period of 5 years from the date of its issuance. This shorter duration reflects the rapid physical changes that occur during childhood and adolescence.
This limited validity necessitates more frequent passport renewals for younger citizens, ensuring that the photograph and identifying information remain current and accurately reflect the minor’s appearance. Parents or legal guardians are responsible for managing the renewal process on behalf of their children.
It’s crucial to initiate the renewal process well in advance of any planned international travel to avoid potential disruptions. The requirements for renewing a minor’s passport are similar to those for adults, with additional documentation pertaining to parental consent and guardianship often required.
The Online Pre-Enrollment Process
The first step in renewing your Nepali passport is completing the online pre-enrollment application. This crucial stage streamlines the process and allows the Department of Passport to prepare for your application. Access the online form through the official e-Passport portal, ensuring you select the “Renewal” application type.
Carefully fill out all required fields with accurate information, mirroring the details on your existing passport and citizenship certificate. The system will guide you through a series of steps, including selecting your preferred application submission method – either through the embassy/consulate or directly at the Department of Passport in Nepal.
Upon completion, you’ll be prompted to upload the necessary documents (detailed in a later section). After successful submission, you will receive a pre-enrollment ID and a printed application form, which is essential for the subsequent stages of the renewal process.
Accessing the E-Passport Application Form
To begin your Nepali passport renewal online, you must locate and access the official e-Passport application form. This is readily available through the designated online portal, serving as the central hub for all passport-related services. Begin by navigating to the appropriate website – look for links labeled “Apply E-Passport Online” or similar phrasing.
Once on the application page, you’ll be presented with two primary options: First Issuance and Renewal. Crucially, select the “Renewal” option to initiate the correct process for existing passport holders. This directs you to a specialized form tailored to the renewal requirements, differing from the initial application.
The website interface will then guide you through the initial steps, potentially requiring you to create an account or log in with existing credentials. Ensure you are using a secure internet connection throughout the process to protect your personal information.
Step-by-Step Application Guide
The online application process for a Nepali passport renewal is structured to be user-friendly, but requires meticulous attention to detail. After accessing the e-Passport form, the initial step involves carefully completing all required fields with accurate personal information. Double-check all entries before proceeding, as discrepancies can cause delays.
A critical decision point is selecting the correct application type: ensure “Renewal” is chosen. The system will then prompt you to upload the necessary documents – a process detailed in the subsequent sections.
Follow the on-screen instructions precisely, paying close attention to formatting requirements for uploaded files. The application may include sections for verifying your details and acknowledging the terms and conditions. Finally, submit the application and retain a copy of the confirmation for your records.
Choosing Application Type (Renewal)
Selecting the correct application type is paramount during the online pre-enrollment process. The e-Passport system presents several options, including “First Issuance,” “Renewal,” “Lost,” and “Damaged.” For individuals seeking to replace an existing, valid Nepali passport, the “Renewal” option must be chosen.
Incorrectly selecting another application type will lead to incorrect document requirements and potential processing delays. The system’s functionality adapts based on this initial selection, dictating which supporting documents are needed for upload.
Carefully review the options before making your selection. If your passport is lost or damaged, choose the corresponding option. Choosing “Renewal” specifically indicates you possess the original passport and are seeking to extend its validity, streamlining the application process.
Document Upload Requirements
The online application demands precise document uploads for a successful renewal. Applicants must digitally submit both the front and back sides of their existing Nepali passport. These scans should be clear, legible, and in the accepted file format (typically JPG or PDF), adhering to specified size limitations.
Crucially, a clear scan of the Nepali Citizenship Certificate – both front and back – is also mandatory. For first-time issuance, only the citizenship certificate is required. However, renewal applications necessitate both passport and citizenship documentation.
Ensure the uploaded files are not corrupted or blurry. The system may reject submissions that do not meet these criteria, causing delays. Double-check all uploads before finalizing the application. Proper document preparation is vital for a smooth renewal experience.
Required Documents for Renewal
Successfully renewing your Nepali passport hinges on submitting a complete set of required documents. The core necessities include your current, valid Nepali passport – both the front and back pages must be readily available for submission, either physically or digitally during the online pre-enrollment process.
Equally vital is your original Nepali Citizenship Certificate. Similar to the passport, clear scans or photocopies of both the front and back sides are essential. This document serves as primary proof of your Nepali nationality and is non-negotiable for most renewal cases.
Applicants aged 16 and above without a citizenship certificate may have limited renewal options, potentially receiving a passport valid for only two years. Ensure all documents are current and legible to avoid processing delays or rejection.
Citizenship Certificate (Front & Back)
The Nepali Citizenship Certificate is a cornerstone document for passport renewal, unequivocally establishing your national identity. Both the front and back sides of the certificate are mandatory for submission, regardless of whether you’re applying online or through an embassy/consulate.
The front of the certificate typically displays your personal details – name, father’s name, date of birth, and address. The back often contains official stamps, signatures, and potentially additional information verifying its authenticity.
Ensure the copies or scans are of high quality, clearly legible, and free from any obstructions. Blurry or incomplete images will likely cause delays or rejection of your application. For applicants lacking a citizenship certificate (16+ years), limited renewal options exist, potentially with a two-year validity period.
Existing Passport (Front & Back)
Submitting your current, expiring Nepali passport is crucial during the renewal process, serving as proof of your previous travel history and identity verification. Like the citizenship certificate, both the front and back pages must be included with your application.
The front page typically contains your photograph, personal details, passport number, and issue/expiry dates. The back pages often feature visa stamps, entry/exit seals, and potentially endorsements.
When uploading documents for online pre-enrollment, ensure clear, high-resolution scans or digital photographs of both sides are provided. Damaged or illegible copies can lead to application delays. If your passport is lost or damaged, a separate procedure applies, requiring additional documentation and potentially an affidavit.
Application Submission Options
Nepali citizens have several convenient options for submitting their passport renewal applications, catering to both those residing within Nepal and those abroad. The primary method involves completing the online pre-enrollment form and uploading the required documents through the designated e-Passport portal.
For applicants within Nepal, submission is typically handled through designated passport distribution centers. However, those living abroad can utilize Nepali Embassies or Consulates in their respective countries. The Consulate General of Nepal in New York, for example, facilitates renewals for those in the US.
Applicants can choose between self-collection of the renewed passport or opt for shipping via a self-addressed, prepaid envelope with a tracking number. This ensures secure delivery and allows applicants to monitor the shipment’s progress.
Applying Through the Embassy/Consulate
Renewing a Nepali passport through an Embassy or Consulate offers a vital service for citizens residing abroad. The process mirrors the online pre-enrollment system, requiring applicants to complete the digital form and upload necessary documentation – including the citizenship certificate (front and back) and existing passport (front and back).
Applicants must carefully follow the specific instructions provided by the respective Embassy or Consulate, as procedures can vary slightly. The Consulate General of Nepal in New York, for instance, receives new passports from the Department of Passport and then arranges for delivery.
Delivery options typically include self-collection from the Consulate’s front desk or shipping via a pre-paid, self-addressed envelope with a tracking number. It’s crucial to remember that renewal without a Nepali citizenship certificate is restricted to a one-time renewal with a two-year validity period for applicants 16 years and above.
Self-Collection vs. Shipping
When your renewed Nepali passport is ready for collection, applicants generally have two convenient options: self-collection directly from the Embassy or Consulate, or shipping to a designated address. Choosing between these depends on individual preference and logistical considerations.
Self-collection requires a personal visit to the relevant office during specified hours, offering immediate access to the new passport. This option avoids potential shipping delays or risks. Alternatively, applicants can opt for shipping, but this necessitates providing a pre-paid, self-addressed envelope with a tracking number.
The Consulate General of Nepal in New York emphasizes the importance of a tracking number for shipped passports, ensuring accountability and facilitating delivery confirmation. Regardless of the chosen method, applicants should be prepared to present identification and potentially a collection authorization slip upon receiving their new passport.
Shipping Requirements (Self-Addressed Envelope)
For applicants choosing to have their renewed Nepali passport shipped, strict adherence to the self-addressed envelope requirements is crucial for a smooth delivery process. The envelope must be pre-paid, meaning postage is already affixed and sufficient for return shipping to your specified address.
Crucially, the envelope must also include a valid tracking number. This allows both the applicant and the Consulate to monitor the shipment’s progress and confirm successful delivery. The Consulate General of Nepal, New York, specifically highlights the tracking number as essential for accountability.
Ensure the envelope is appropriately sized and padded to protect the passport during transit. Clearly write your full name and address on both the envelope and any accompanying documentation. Failure to meet these requirements may result in delays or the passport being held for self-collection instead.
Tracking Number Importance
The inclusion of a tracking number on your self-addressed envelope is not merely a suggestion, but a vital component of the Nepali passport renewal shipping process. It provides a verifiable record of your passport’s journey from the Department of Passport, through the Consulate, and ultimately to your designated address.
This number allows both you, the applicant, and the Consulate General of Nepal to actively monitor the shipment’s location and estimated delivery date. Should any unforeseen delays or issues arise during transit, the tracking information facilitates prompt investigation and resolution.
Without a valid tracking number, confirming delivery becomes significantly more challenging, potentially leading to complications and delays in receiving your renewed passport. The Consulate relies on this information for accountability and to ensure secure delivery. Prioritize obtaining and securely attaching a tracking number to your return envelope.
Post-Submission Procedures
Following the submission of your Nepali passport renewal application, whether through the embassy, consulate, or directly within Nepal, a period of processing ensues. Patience is key during this phase, as processing times can vary depending on several factors, including application volume and consulate workload.
Applicants who opted for shipping should ensure their self-addressed, prepaid envelope with a tracking number is correctly submitted. Regularly monitor the tracking information for updates on your passport’s delivery status. Those choosing self-collection should await notification from the consulate regarding passport availability for pickup.
It’s crucial to retain a copy of your application form and all submitted documents for your records. While the consulate typically doesn’t provide regular status updates, you can inquire if significant delays occur. Remember, the Consulate General of Nepal ships passports once received from the Department of Passport.
Passport Delivery Timeline
Determining a precise passport delivery timeline following renewal can be challenging, as it depends on several variables. Processing times at the Department of Passport in Nepal, coupled with shipping durations (if applicable), contribute to the overall timeframe. Generally, applicants should anticipate a waiting period after submission.
For those applying through a Nepali embassy or consulate, processing time at the consulate itself is a significant factor. The Consulate General of Nepal, New York, for example, ships passports after receiving them from the Department of Passport. Shipping then adds further time, dependent on the chosen service and destination.
While a definitive timeframe isn’t guaranteed, applicants should allow several weeks, potentially extending to a few months, for complete processing and delivery. Regularly checking the tracking number (if provided) is recommended. Keep in mind that processing can be slower during peak seasons.
Consulate Processing Time
Consulate processing time for Nepali passport renewals varies, significantly impacting the overall turnaround. It’s crucial to understand that the consulate doesn’t independently issue passports; they forward applications to the Department of Passport in Nepal for actual production.
The Consulate General of Nepal in New York, for instance, focuses on verifying documentation and transmitting applications efficiently. However, the core processing – including security checks and passport printing – occurs in Nepal. Once the consulate receives the new passport from the Department, they proceed with delivery.
Applicants opting for self-collection can bypass shipping delays, but still await the passport’s arrival at the consulate. Those requesting shipment must provide a self-addressed, prepaid envelope with a tracking number. Processing time at the consulate itself is relatively swift after receiving the passport from Nepal, focusing primarily on dispatch or facilitating pickup.
What if Applying from Abroad?
Nepalis residing outside Nepal can renew their passports through Nepali embassies or consulates in their country of residence. The process largely mirrors domestic renewal, but with added logistical considerations. Online pre-enrollment remains the initial step, followed by submitting required documents – citizenship certificate (if available), existing passport (front and back), and application forms.
Applying through embassies/consulates necessitates adherence to their specific guidelines, which may include appointment scheduling and in-person document verification. Restrictions apply; renewal without a citizenship certificate is limited to a one-time occurrence, granting a two-year validity passport.
Applicants must choose between self-collection from the consulate or opting for a shipped passport, requiring a self-addressed, prepaid envelope with a tracking number. Be aware that processing times are influenced by both consulate workload and the Department of Passport’s processing speed in Nepal.
Renewal Restrictions Without Citizenship Certificate
For Nepali citizens aged 16 and above who lack their original Citizenship Certificate, passport renewal is possible, but with significant limitations. The Department of Passport permits a single renewal under these circumstances, issuing a new passport with a reduced validity period of only two years from the date of issuance.
This is a one-time exception; subsequent renewals will absolutely require the presentation of a valid Nepali Citizenship Certificate. The rationale behind this restriction is to ensure proper identification and prevent fraudulent activities. Applicants must still complete the online pre-enrollment process and submit all other required documentation, including the existing passport.
It’s crucial to understand that this temporary allowance is not a permanent solution. Obtaining a Citizenship Certificate should be prioritized to ensure seamless future passport renewals and avoid potential travel disruptions. The embassy will not provide renewal after this one-time exception.
Lost or Damaged Passport Renewal
Renewing a lost or damaged Nepali passport follows a specific procedure, categorized as a ‘Lost/Damaged’ application type within the online pre-enrollment system. This process necessitates submitting a formal application alongside supporting documentation, differing slightly from a standard renewal.
Applicants must upload both the front and back scans of their Citizenship Certificate, as well as any available copies or details pertaining to the lost or damaged passport. A police report documenting the loss or damage is often recommended, though specific requirements may vary depending on the issuing authority.
The application process mirrors the standard renewal in terms of online submission and document verification. However, expect potentially increased scrutiny and processing times due to the nature of the application. Ensure all provided information is accurate and complete to avoid delays. The online form requires uploading citizenship documents for this application type.